“In business, organization is an absolute necessity, not an alternative.” - Larry Burkett
Keeping your business organized will help you achieve success faster because you’ll not be constantly wasting time and effort trying to make sense of a mess.
There’s nothing worse than sitting down to do focused work and realizing you don’t know where your notes are… or you can’t remember whether you replied an email.
Let’s look at a few ways you can keep your business organized…
1. Have a dedicated workspace
This is especially true if you’re working from home. Have a desk at a fixed spot (preferably isolated) and only work here. This will train your mind to be ready for work once you sit down at the desk… and your family members will know not to disturb you.
2. Make sure your workspace is tidy
Create a system where your work is organized. You may use files and folders. Or an online app to stay organized and so on. Whatever it is, you must know where things are so that you do not need to search.
When you’re working, you want to enter a state of flow. You can’t do that if you’re disorganized and your workflow becomes disjointed because your system is messy.
3. Declutter
Less is more, especially at your desk. Only keep what is necessary and what you use often in front of you. You may even wish to declutter the entire house if it helps you attain higher mental clarity.
You can also declutter digitally. Empty your email inboxes of all unnecessary emails. Unsubscribe from irrelevant newsletters. Have a tidy inbox that doesn’t overwhelm you.
Your computer desktop should only have a few items. Organize your folders and files so that you know exactly where everything is. Delete items you no longer need. If you’re worried that you might need them in the future, then save them on an external hard drive.
4. Automate and delegate
Automate whatever tasks you can. This will mean less work you need to keep track of. Other tasks that can’t be automated can be delegated. You may wish to hire someone to help you… or if you’re running an online business, you can outsource your work to freelancers on sites like Fiverr or Upwork.
An important point to note: some tasks are crucial to your business and will require you to monitor and execute them.
For example, you may run a consulting business and have high paying clients who chat with you on the phone once a week. They’re paying you for your advice and time.
You wouldn’t want to hire someone else to do this job while you run off for a game of golf. Some tasks have your name written all over them–and you must do them yourself.
* Bookkeeping and taxes
If you won’t hire a professional to do them for you, make sure you do them yourself regularly. Don’t wait for the responsibilities to pile up and then scramble when there’s no time left. The IRS will not wait for you… but they’ll come for you, though.
So stay organized in these areas.
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* Your plan, goals and accountability
At the end of each day, check that you’ve completed the tasks on your to-do list and your actions are in alignment with your goals. It’s easy to miss the forest for the trees and end up spinning your wheels furiously but going nowhere.
Part of business organization is ensuring that they geared your actions towards success. Be aware of your goals constantly.
Another useful practice is to always plan the next day once you’ve finished your work today. Decide what you’ll do tomorrow and write it down in your planner. In this way, you can start strongly the next morning instead of planning.
Staying organized in your business will help you achieve success much faster and with less hassle and headache. Like Ralph Waldo Emerson used to say, “An excellent system shortens the goal.”
Stay organized and you’ll achieve success sooner than you thought possible.
